Committee Meeting Snippets   Page Last Updated: 30 Oct 2009

Snippets of W.A.B. Committee Meeting - 21 January 2007

In Attendance

• G0BFJ, G7GJU, G4IAR, G8XTJ, G1VDP, G0AKH, G0NLX

Apologies

• G4KSQ, G4JZF

Minutes of Previous Meeting
were read and after the following amendments were accepted:

• Sec. 4b, Para. 3 - remove "web site" and insert "reflector"
• Sec. 12 - insert "of 10p" and insert "Geoff G7GJU proposed that a rate of 10p per mile would be appropriate"

Matters Arising

• Sec. 8. Brian G0BFJ asked about WAB-IT Contest log and the new overseas prefixes not working properly. Kevin G0AKH answered that it was down to the operator not the program.
• Sec. 9. G4IAR informed the meeting that he was in possession of the new QSL cards. It was proposed by Brian G0BFJ and Seconded by Geoff G7GJU that as there were so few of the old QSL cards left, and that the details on the cards were well out of date, that these be scrapped. This Proposal was carried unanimously.
• Sec. 13. G4IAR informed the meeting that the new Log Books had arrived. It was agreed that the prices for these would be £2.00 per book at Rallies and £3.00 per 1 book posted & £5 per 2 books posted.

President's Report

• Brian G0BFJ read out the two resignations that had been received and the reasons behind them. The committee accepted these.

Treasurer's Report

• Dave G4IAR read his report and explained reasons behind the increases and decreases in our funds.

Secretary's Report

• No report available due to the change over of Secretaries. However Geoff G7GJU was voted in by the Committee as Secretary.

Contest Manager's Report

• There were three entries in the Top Band contest, one of which was a new entry from Craven Radio Group/P

Boundary Changes Co-ordinator's Report

• Nothing to report at this time.

Internet Co-ordinator's Report

• I have still received no direct feedback from anyone complaining about (or even mentioning) the WAB Spots being removed, but I have received a couple of comments second hand.
• An 'Award of the Month' section has been added to the front page of the web site as previously agreed, giving brief details of one of the W.A.B. Awards - in this case, the Decade Award. This will be amended approximately monthly to keep the front page fresh, should it ever stagnate with no new news (unlikely at present!)
• Geoff G7GJU has now managed to produce an Adobe Acrobat (PDF) version of the latest newsletter. The current version of the newsletter is now 'downloadable' from the site. As Geoff says, we shall have to see what effect this has on Newsletter subscription rates.

Award Manager's Report

• There have been twelve awards issued since the last meeting.
• The low numbers are probably due to people being otherwise occupied over Christmas/New Year.
• Sue G0NLX asked about the printing of Certificates on Parchment that were given in place of trophies.

Newsletter Editor's Report

• Subscriptions have again remained much the same, there are some who have not renewed and there are a number of new subscriptions.
• With the approval of the committee I intend to try and bring a newsletter out within two weeks of us holding a committee meeting where I will publish snippets of that meeting. Likewise now that I have got the newsletter in WEB format this will also be forwarded to Kevin G0AKH for inclusion on the website. This was agreed.

Rallies Co-ordinator's Report

• Yet again we have come up smelling of roses through our attendance at more and more Rallies throughout the year. We are invited to attend the Junction28 QRP Rally and Wakefield Rally. This is the start of the rally season this year.

Publicity Officer's Report

• Chris G1VDP read a lengthy report explaining his intent with this job and telling us of the publishers who had been sent W.A.B. material for inclusion in their Magazines.

Membership Secretary's Report

• As usual there is not much to say apart from that I am pleased to say that book sales have almost been the same since the last meeting but there have been more book numbers sold this time.
• Since the last committee meeting there have been 76 books sold made up as follows:- 14 books, 10 CD's and 52 book numbers.

SWL Co-ordinator's Report

• No Report given.

Norman Marshall's Legacy

• Discussion then ensued over money left to W.A.B. by Norman Marshall. We have four trustees namely: Kevin Hale G0AKH, Dave Brooks G4IAR, Sue Pearson G0NLX, and Geoff Darby G7GJU. The initial amount invested is safeguarded with the insured life of the oldest Trustee. In this instance Geoff G7GJU is the insured Trustee.
• The rest of this discussion revolved around the constitutional changes that needed to be made in order to administer this money.

A.G.M. 2007

• It was agreed that the AGM for 2007 be held at the Elvaston Castle Rally and that the following be booked with the Rally Organisers:
  • One 30 feet x 30 feet Marquee at a projected cost of £178 + VAT
  • Six 8 foot Tressel Tables at a projected cost of £2.25 each
  • 50 Chairs at a projected cost of £0.80 each
  • Plus information be sought regarding a sound system.

Proposed Constitutional Amendments

• See bottom of page.

Committee

• All the committee present agreed to stand for re-election.

N.A.T.S. Award

• This item to be put on the AGM Agenda. Geoff was instructed to write to G0SGB & G4WSB informing them that this was to be discussed with the members and for the members to decide on whether N.A.T.S. Award was to continue as a W.A.B. award; the letter also to invite them both to give their opinions on the subject.

Trophies

• Dave G4IAR to circulate a list of Trophies required for presentation.

Book Numbers Award

• The Membership Secretary put forward a proposal to change the requirements for the Book Number Award. It was felt that this could not be changed considering the length of time the original award had been running.

Certificates of Merit

• There was a note on the previous meeting's minutes asking for Certificates of Merit to be included in this meeting. All the committee were asked to ponder on who might receive a Certificate of Merit.

Constructive Criticism

• This item was put on the agenda as an aside. It is about suggestions to be put to the membership as a whole both on the Website and in the Newsletter.

A.O.B.

• Science Week. It was asked who was to use the two W.A.B. callsigns and it was agreed that the membership should be given first choice.
• The Annual General Meeting will start at 1300hrs

Proposed Constitutional Amendments
(The sections in red are the amended ones)

Proposed Constitutional Amendment 1

Section 3 Membership amended to read:

Shall be open to all Radio Amateurs and Short Wave Listeners. Membership is upon the purchase of a Worked All Britain Record Book or CD each of which is sequentially numbered. The ownership of more than one W.A.B. Record Book or CD does not entitle a member to more than one vote at an Annual or Extraordinary General Meeting. Membership is to the initial purchaser or recipient of the W.A.B. Record Book and is not transferable by resale or re-donation of the book. Membership privileges may be withdrawn by the officers of the group if a member does not operate within the terms of their licence or not in the spirit of the W.A.B. Awards Group.

Proposed Kevin Hale G0AKH, Seconded Sue Pearson G0NLX

Proposed Constitutional Amendment 2

Section 8b Meetings amended to read:

A General Meeting shall be held annually (AGM) at a time, date and place published in a Newsletter, on the Worked All Britain Website and, if possible, in Radio Communication magazine. Items or proposals for discussion shall be received in writing by the Honorary Secretary no later than 28 days prior to the published date of the meeting, with the exception of a proposal for an addition, deletion or amendment to the Constitution which shall be no later than 100 days prior to the published date of the meeting. Any proposal concerning the Constitution shall be published in a Newsletter and on the WAB Website prior to the published date of the meeting. The agenda shall be presented at the Annual General Meeting only. All motions and proposals shall require a simple majority vote of those present for acceptance. If after 30 minutes have elapsed from the published start of the meeting it is not quorate the meeting will be dissolved and reconvened within six weeks at a time, date and place set by the Honorary Secretary. The Officers and committee shall remain in office until such meeting is held. The quorum for an AGM shall be the sum of the number of Worked All Britain Committee Members present, plus 5 members.

Proposed Kevin Hale G0AKH, Seconded Sue Pearson G0NLX

Proposed Constitutional Amendment 3

Section 8d Meetings amended to read:

A minimum of two committee meetings shall be held between each Annual General Meeting. The Honorary Secretary shall inform each committee member of the time, date and place of a meeting and produce an agenda. The quorum for a committee meeting shall be fifty percent plus one of the elected Committee (excluding corresponding members).

Proposed Dave Brooks G4IAR, Seconded Chris Colclough G1VDP

Proposed Constitutional Amendment 4

Section 2b The aims of the Worked All Britain Group amended to read:

When financially expedient, to assist Organisations helping less fortunate Radio Amateurs, Short Wave Listeners and other Registered Charities (not necessarily concerned with amateur radio), and to assist with radio expeditions promoting Worked All Britain, providing criteria set by the Worked All Britain committee are met.

Proposed Kevin Hale G0AKH, Seconded Chris Colclough G1VDP

Proposed Constitutional Amendment 5

Section 11 Legacy from Norman Marshall G1NTW added:

11. Legacy from Norman Marshall G1NTW The late Norman Marshall G1NTW (a serving committee member at the time of his death) bequeathed the sum of £150,000 to W.A.B. The committee in place at the time the bequest was received invested the money in a Multi Manager Distribution Fund with the Portfolio Service of F & C Fund Management Ltd.
    1. The four trustees of the fund in which the Norman Marshall legacy is invested must be serving members of the committee.
    2. Only the dividend from the investment fund shall be used for any donations made as per the constitution, and for the day-to-day running of W.A.B.

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